Executive Assistant - REMOTE

#boost2025

Gordian Staffing, A New Way of HR

We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

About our client:

A team of HR consultants dedicated to providing virtual HR services to businesses and nonprofits across the United States. Their expertise covers everything from oonboarding & managing employee relations to benefits administration to guiding team leaders through difficult conversations & exit interviews.

We're looking for an Executive Assistant to support the following activities:

• Manage calendar and schedule for the CEO, monitor emails for meeting requests, coordinate meetings with clients and the team, and manage calendar settings and availability.
• Review, prioritize, and respond to emails.
• Answer and return phone calls.
• Organize and prepare for meetings, including gathering documents, notifying and preparing attendees, developing agendas, setting up technology, and taking notes.
• Coordinate travel arrangements.
• Identify solutions proactively to resolve bottlenecks and simplify or streamline processes.
• Maintain various records, documents, and systems for the team.

• Other administrative tasks that help the executive perform their job.

Schedule:

Monday to Friday

• Regular Schedule: 08:00 to 17:00 Mexico City time
• Daylight Savings: 07:00 to 16:00 Mexico City time

This position is remote, but you'll need to visit our offices in CDMX or GDL on the first day.

We Offer:

• Competitive Salary (according to prior experience and skill set).
• Remote Work and equipment (Laptop, Monitor, and Headset).
• 12 days of Vacation at the year mark.
• 25% Vacation Bonus.
• 30-Day Aguinaldo.
• Mayor Medical Insurance.

After the first 3 months:

• Minor Medical Insurance.
• Life Insurance.
• Food Vouchers (10% of monthly gross salary).
• Restaurant Tickets.
• Savings Fund (8% of monthly gross salary).

MUST: Advanced English (Strong communication skills in writing and speaking).

• Five years of experience as an executive assistant, administrative assistant, or similar.
• Human resources knowledge or experience is preferred.
• Proficient at handling Google Suite.
• Proven interpersonal skills with experience providing complex administrative support in a virtual and highly professional environment with tact and diplomacy.
• Experience managing multiple deadlines, priorities, and schedules.