Property Manager - for HOA

Gordian Staffing, A New Way of HR

We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

Get to know our client:

The client is distinguished by its exceptional customer service; its passion is to serve and provide unique experiences to every homeowner and provide the support required with the most innovative solutions created by humans. With the mottos “Building Better Communities” and "We Get it Done!" they mark the real difference from the other community associations.

This position is remote, but you'll be required to visit our offices on the first day. You can apply from Mexico City, Jalisco, or states around them within a 6-hour drive distance.

Job Activities

• Manage Board of Directors, Committee Members, and Community Member relations. Coordinate, attend and have oversight of all client meetings.
• Create consistent communication schedule to update the Board on activities depending on meeting schedule.
• Create agendas for Board and Committee meetings and packets (Board Packets) in accordance with company procedures. Responsible for all Board meeting follow-up, meeting minutes, and correspondence.
• Assist in the preparation and distribution of information materials regarding the rules and policies of the Association to new owners
• Schedule, coordinate and monitor the activities of each contractor, vendor or service provider who is working in the Association’s common areas.
• Communicate with site inspectors to confirm ongoing routine site inspections are scheduled per the management contract.
• Meet with homeowners when needed to discuss noncompliance issues and schedule/attend job walkthroughs with vendors.
• Responsible for association fiscal management including financial statement review and comprehension.
• Coordinate with the accounting department the preparation of all documents relating to billing, collection, budget, taxes, audit and financial statement preparation.
• Advise the Board of Directors about the Association’s current budget and report to the Board any deficiency in the budget.
• Monitor and report to the Board homeowner assessment delinquencies and oversee liens, foreclosures and collection efforts made to collect delinquent homeowner assessments.
• Authorize payment of invoices. Report discrepancies to the Board.
• Manage bid process by obtaining competitive bids for work that exceeds authorized limit and submit bids to the Board for review and approval. Provide comprehensive bid comparison charts.
• Educate association Board Members on changes to legislation that impacts their association. This may also be conducted with the assistance of the association’s general counsel.
• Coordinate with the association’s insurance broker/agent about insurance coverage and needs, ensuring adequate and consistent coverage.
• Manage and submit all chargebacks to associations monthly for assigned associations. Manage and submit all additional billing for services provided outside of the management contract biweekly.
• Manage litigation needs and provide a status report to the Board. This may also be conducted with the association’s general counsel. Track and bill additional services provided per management contract.
• Oversee the violation and enforcement of the community house rules. Oversee violations being issued by the administrative assistant. Confirm the violation report is being updated by administrative assistant. Provide a copy of the violation report to the board in every board packet or as requested.
• Responsible for all aspects in the coordination of the annual meeting/election process/election recalls. Additional authorization form & billing may be required.
• Responsible for all association files (past and present) in accordance with the company's standardized hard copy and electronic system.
• Implement Board policy and use good business judgment while enforcing the governing documents.
• Manage special projects per management contract. Implement authorization form to Board for additional management services.
• Attend and actively participate in evening meetings as required.

Schedule

• Monday to Friday
• Regular Schedule: 11:00 to 20:00 CST MX
• Daylight saving: 10:00 to 19:00 CST MX

Benefits:

• Competitive Salary (According to experience).
• Remote Work.
• Work Stability.
• Computer equipment.
• Christmas bonus of 30 days (Aguinaldo).
• 12 vacation days after the first year.
• IMSS.
• Major medical insurance since day 1.

After the 3-month probation contract, we add the following:

• Minor medical insurance (Clinic may vary according to your city).
• Food vouchers (10% of the gross salary).
• Restaurant tickets ($2,034 pesos).
• Saving fund (8% of the gross salary).