Administrative Assistant - REMOTE - PART TIME

#LI-AS1

#Boost2026

Gordian Staffing, A New Way of HR.

We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

About our Client:

A well-established community management organization with over three decades of experience, serving more than 1,000 community associations. Known for its collaborative approach, the organization works closely with community boards to develop tailored support solutions that meet each community's unique needs. Its experienced management teams are dedicated to delivering exceptional service and building long-term partnerships that foster strong, well-managed communities.

This position is remote and open to all over the country, but you'll be required to visit our offices in CDMX or GDL on the first day (expenses are covered by you)

**Available only for applicants living in Mexico**

Job Title: Administrative Assistant

• Track release of proposals to Community Managers and adhere to a consistent procedure for follow-up until the policy is renewed
• Adhere to a consistent policy for escalation once a proposal has been issued and is lacking a timely response.
• Ensure that proper payments are distributed prior to an insurance cancellation
• Receive and coordinate the distribution of renewal certificates once a policy is bound. Adhere to established policies regarding document storage of certificates.
• Track and enter relevant insurance information as outlined by established company policy
• Email monthly upcoming insurance expiration listing to Community Management Teams for community policies expiring in 30/60/90 days
• Ensure that insurance certificates are up to date on Insurance Workflow as well as Disclosures
• Other related duties as directed.

Schedule:

Monday to Friday 10:00 am to 2:00 pm Mexico City time

• High School Diploma
• An English CV is required
• Min. 50 Mbps Internet Speed
• Minimum (2) years of recent Administrative Assistant
• Minimum typing speed of 30 to 45 wpm
• Advanced English skills
• Ability to read and interpret documents such as policy and procedure manuals. Skillful in creating routine reports and correspondence.
• Accurately proofread documents and follow up with expiration dates
• Proficient in Microsoft Office

Benefits:

• Competitive Salary (According to experience).
• Remote Work.
• Work Stability.
• Computer equipment.
• Christmas bonus of 15 days (Aguinaldo).
• 12 vacation days after the first year.
• IMSS.
• Major medical insurance since day 1.