Guadalajara
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Administrative Assistant
Description
#LI-AS1
#boost2026
Gordian Staffing, A New Way of HR
We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.
About our client:
Established in 1989, this family-owned, full-service real estate management company has built a strong reputation for delivering exceptional customer service and comprehensive property solutions. With decades of experience supporting homeowners through buying, selling, renting, and property management needs, the organization has grown into a leading provider in its market. The company values professionalism, responsiveness, and a commitment to creating positive experiences for clients and team members alike.
This position is remote and open to all over the country, but you'll be required to visit our offices in CDMX or GDL on the first day (expenses are covered by you)
**Available only for applicants living in Mexico**
Responsibilities:
- Serve as a primary point of contact for tenant, landlord, and prospect inquiries, ensuring timely and professional communication.
- Coordinate property showings and support leasing activities.
- Schedule inspections, manage notifications, and assist with virtual inspection programs and follow-up actions.
- Process rental applications and maintain applicant tracking.
- Prepare and organize tenant onboarding documentation and move-in files.
- Coordinate maintenance requests, vendor communication, invoicing, and work order follow-up.
- Manage utility billing, vendor invoices, and administrative records.
- Support compliance initiatives, including licensing, certifications, insurance tracking, and regulatory documentation.
- Maintain accurate records within property management software and assist with reporting and data updates.
- Provide administrative support to Property Managers and assist with team coverage when needed.
Work Schedule:
Monday to Thursday
Regular 7:00 a.m. to 3:30 p.m.
Friday
Regular 7:00 a.m. to 2:30 p.m.
Monday to Thursday
Daylight Savings 6:00 a.m. to 2:30 pm
Friday
Daylight Savings 6:00 a.m. to 1:30 pm
30 min lunch
Minimum requirements
- Min. 50 Mbps Internet Speed
- Previous administrative experience in property management, real estate, leasing, or a related field.
- Experience using AppFolio or other property management software strongly preferred.
- Strong organizational and time-management skills.
- Excellent written and verbal communication abilities.
- Ability to manage multiple tasks while maintaining attention to detail.
- Proficiency with Microsoft Office and cloud-based business applications.
- Customer-service mindset and a collaborative approach to problem-solving.
Benefits:
- Competitive Salary (According to experience).
- Remote Work.
- Work Stability.
- Computer equipment.
- Christmas bonus of 30 days (Aguinaldo).
- 12 vacation days after the first year.
- IMSS.
- Major medical insurance since day 1.
After the 3-month probation contract, we add the following:
- Minor medical insurance (Clinic may vary according to your city).
- Food vouchers (10% of the gross salary).
- Restaurant tickets ($2,060 pesos).
- Saving fund (8% of the gross salary).
- Life Insurance.
Competencies
- Customer Oriented
- Team player
- Effective communication, Organized, Hardworking, Independent worker, Customer Oriented, Assertive
