Administrative Assistant

#LI-AS1

#boost2025

Gordian Staffing, A New Way of HR

We focus on helping small and medium-sized enterprises in the United States and Canada to make business more accessible by offering specialized services and providing high-quality people solutions for those organizations, constantly growing and looking for better results in their markets.

Our client:

Committed to delivering exceptional association management, development, construction, and realty services.

Position Responsibilities:

• Daily Communications: Draft and send timely, professional emails to residents, vendors, and board members to ensure smooth community operations.
• Invoice Processing: Accurately code and process vendor invoices using our TOPS One system to ensure on-time payments.
• Application Coordination: Review resident modification applications for completeness, coordinate board decisions, and maintain proper records.
• Project & Calendar Support: Assist with scheduling, manage community manager task lists, and support annual mailers and special projects (budgets, meetings, RFPs).
• Regulatory & Compliance Tasks: Prepare and file annual state and federal regulatory documents (e.g., SCC, DPOR), including tax filings.
• Website & Document Management: Update community websites with news and notices, and maintain accurate, organized digital records and spreadsheets.
• Meeting Coordination: Maintain Outlook calendars and distribute Zoom/electronic meeting information as needed.
• Ad-hoc Administrative Support: Step in to support community managers with priority tasks and special assignments.

Schedule

Regular

Monday to Thursday 7:30 a.m. - 4:30 p.m./ Friday 7:30 a.m. - 2:30 p.m.

Daylight Savings

Monday to Thursday 6:30 a.m. - 3:30 p.m./ Friday 6:30 a.m. - 1:30 p.m.

*This position is remote, but you'll be required to visit our offices in CDMX or GDL on the first day (expenses are covered by yourself)*

We Offer

• Remote Work.
• Work Stability.
• Computer equipment (Laptop, Monitor, and Headset).
• Christmas bonus of 30 days (Aguinaldo).
• 12 vacation days after the first year.
• 25% vacation bonus
• IMSS.
• Major medical insurance since day 1.

After the 3-month probation contract, we add the following:

• Minor medical insurance
• Food vouchers (10% of the gross salary monthly).
• Restaurant tickets (~$2,050 MXN. monthly)
• Saving fund (8% of the gross salary).
• Life Insurance

*English Resume is required*

• 1-3 years of experience in similar role
• High School diploma
• Strong typing skills.
• Exceptional communication skills in writing and speaking.
• Advanced English skills